ARMS BOARD MEMBERSHIP – 2021 ELECTION CYCLE
NOMINATIONS OPEN 19TH JULY AND CLOSE ON THE 27TH OF AUGUST 2021.
The Society is now calling for nominations from members who are passionate about the research management profession and have the time and commitment to serve on the Board of ARMS.
Four (4) positions are up for renewal following our scheduled virtual Annual General Meeting of ARMS on the 4th of November 2021. These roles include:
- TREASURER (one position only)
- GENERAL COMMITTEE MEMBER General Board Member (3 positions only – NOTE: 1 position to be filled by an ARMS member residing outside of Australia)
An ARMS Board Member is an unpaid voluntary role. During the current pandemic, all Board meetings have been conducted via video-conferencing. While mode of meetings for the next 12 months have yet to be determined, it is possible that the Board may arrange an in-person meeting when safe to do so. Expense reimbursements for attending an in-person meeting are detailed in the ARMS By-Laws.
Election Timelines:
Timeline | Activity | Comments |
19 July 2021 | Call for Nominations | Call to be published on the ARMS website and in the ARMS e-newsletter. Separate email to be distributed to all members for the initial announcement and a day before nominations close. |
27 August 2021 | Closing Date for Nominations Nominations shall be received at least thirty five days prior to the AGM. Nominations to be sent to ARMS.Adminofficer@flinders.edu.au | If insufficient nominations are received to fill all vacancies, further nominations may be received at the AGM. |
23-27 August 2021 | ARMS Governance, Finance and Audit Committee shall complete assessing all nominations received, in line with the Governance, Finance and Audit Committee Operating Principles and Processes for Assessing Nominations for Board Positions. Candidates will be advised of the status of their nominations by the ARMS Executive Office. | Refer to the “Governance, Finance and Audit Committee Operating Principles and Processes for Assessing Nominations for Board Positions”. |
| If Ballot not Required Nominations shall be reported to the membership in writing at least 30 days prior to the start of the AGM. | If the number of nominations received equals the number of vacancies to be filled, the persons nominated shall be deemed elected. |
Procedures and Key Dates in the Event of a Ballot | ||
6 September 2021 | The Returning Officer shall cause ballots to be made available to all voting members only at least thirty (30) days prior to the start of the AGM using the following procedures:
The Returning Officer shall be responsible for reporting the election results to the ARMS Board. | Formal announcement of ballot to be made to all voting members only. Voting shall occur via an online voting system. Only voting members are invited to vote. |
8 October 2021 | Closing date for Ballots All ballots, in order to be valid, must be received by the Returning Officer on or before the tenth (10th) day prior to the date of the AGM. |
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27 October 2021 | The President of the Society shall notify all candidates of the results of the election at least five (5) days prior to the AGM. | All members of the Society shall be notified officially of the election results at the AGM. The AGM will be held via zoom. Details of this meeting will be disseminated by the ARMS Executive Office. |
3 December 2021 | All ballots shall be available for audit by any Society member for at least thirty (30) days following the close of the AGM, after which time they may be destroyed. |
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Note: (i) In the case of tie votes, the selection shall be made by secret ballot of the Board. (ii) If a voting member nominates for both an Office-Bearer and Board Member position and is successful in polling for both positions, they will take up the Office Bearer position and the candidate with the next highest number of votes will be elected as a committee member. | ||
Interested?
If you are interested in any of these roles we encourage you to carefully read the Nomination Guide which explains the attributes, skills and time commitments expected of each role. Nominations must be submitted by completing the EOI template to arms.adminofficer@flinders.edu.au by no later than 5 PM AEST on 27 August 2021. Late nominations will not be accepted.
Enquiries can be directed to the ARMS Chief Operating Officer, Maria Zollo, email Maria.Zollo@flinders.edu.au
